City College Oxford, takes confidentiality and personal privacy very seriously.
This policy sets out how City College Oxford uses information and upholds confidentiality in compliance with the Data Protection legislation and must be implemented alongside the City College Oxford Data Protection Policy.
Confidential information includes any written or spoken information shared in confidence between CCO and students (and their parents/guardians as appropriate) and CCO and other individuals and organisations working with CCO.
Confidential communication includes all information received by OCC. All communications, records, working papers (including electronically maintained records) relating to a student are confidential and are not to be shared with a third party without permission.
‘Personally identifying information’ or ‘personal information’ is individually identifying information about someone. This information can include—
- First and last name.
- Home or other physical address.
- Contact information (including a postal, e-mail, or Internet protocol address or telephone or facsimile number).
- Any other information (including date of birth, racial or ethnic background, or religious affiliation) that, in combination with (a) through (d), would serve to identify an individual.
- Course work, assessments and reports
2.2 How we use personal information
We use contact details to communicate and to make decisions about the best services for students and people on our database. We may periodically send out information about of new offers, products, and services which may be of interest. We may use the information to customise the website to make it more appropriate for our students and website users.
We will not disclose information obtained to third parties unless required to do so by law or any other governmental body. We will breach confidentiality if we believe a student is at risk in line with City College Safeguarding Policy for anyone under the age of 18 years.
We will never sell email addresses or other details without permission.
However, no data transmission over the Internet can be guaranteed to be totally secure, so any information that is sent to us is at people’s own risk.